Tailor-made Trips for Groups
Trips created to suit your requirements.
Our specialist trip planners are on hand to support teachers and schools through every stage of the process. We are also happy to speak with parent / guardians and students at any stage to help them prepare for an enjoyable and worthwhile trip.
We have in excess of 50 years’ teaching experience among our advisors and have planned and led hundreds of weeks worth of very successful trips abroad.
How we work
If you would like a ‘closed group’ (typically one school but can be arranged in conjunction with schools in a trust or neighbouring schools for example), we can provide a tailor-made package.
Examples of our tailor-made packages include:
- Language school and cultural activities
- Work experience abroad for linguists or vocational placements
- City tours with cultural excursions
- Bespoke packages – sports teams / professional travel etc.
- Turing Scheme projects
- Muti-destination trips
- Flight-only packages
We can provide homestay and hotel/hostel accommodation
Below is an outline of the process:
- Consider dates, the number of students/travellers/staff, type of accommodation and meals basis. (We will provide a Group Leader for every work experience trip so you can keep the cost down by not sending staff or sending fewer staff if you choose.)
- We will request some information from you via our trip planning portal, Babel. You can complete the online enquiry form or call us for a discussion first if you prefer.
- One of our specialists will contact you for further details and preferences or to discuss your ideas before providing a quote if any details need clarifying.
- Blue Stamp will provide you a tailor-made quote containing a range of prices for various numbers of travellers and free places. We know that the number of students can vary so we will be as flexible as possible.
- Before you confirm your booking, if requested we can provide you with:
- Presentation to help promote your trip
- Posters to promote your trip
- Sample text for letters to parents
- A case for Work Experience Abroad for your SLT, or Trust board
- Support to respond to any questions from students or parents / carers
- Sample risk assessments in order to support you completing your own risk assessment
- Other documentation as required
- Our contact details for students and/or parents us should they require any support
- When you confirm how many students you would like to book we will send you a form to complete with travellers’ names (as per their passports) and invoice for the first deposit (usually £200 per paying traveller).
- We will create accounts on Babel so travellers can submit their data and we can provide them with information about their trip and guidance to assist with planning.
- The final balance is due 12 weeks prior to departure. We will invoice you accordingly.
- In the meantime we ask that students enrol to complete their application online. This reduces any burden of paperwork for schools.
- We will send a pack of information for each student to school about 6 weeks prior to travel and a teacher pack about 2 weeks prior to departure.
Blue Stamp’s bespoke trip planning portal allows travellers and trip planners as well as parents/carers to stay up to date with trip information and provides a 2-way flow of information to reduce the burden on teachers and those managing trips.
Learn more about the benefits of Babel from Blue Stamp in this Guide to Babel.
We have worked with Blue Stamp for a couple of years now to book transport and accommodation. Other colleagues in our school have also booked other activities or full itineraries through the company and we have always had a very pleasant experience. On our most recent trip we had a huge issue with passports and Blue Stamp were essential in solving the issue and getting everyone back to school safely. The communication I received was prompt, clear and in the students’ best interests at all times! Would definitely recommend using Blue Stamp to help plan a successful and enriching trip!
Allestree Woodlands, Tailor-made Tour Trip to Cologne, Germany
Frequently Asked Questions
We can provide any ratio of staff to students you request. Prices are adjusted to reflect this. If you would like one of our Blue Stamp Group Leaders / Reps we can include one of our DBS checked Blue Stamp team.
For Work Experience trips, we provide a native or fluent speaker so there is no need to send a teacher unless you choose to. (You may choose to include our Group Leader in your ratio for risk assessments.)
If you are looking for a languages trip, a host accommodation can offer great value whilst also helping students learn about local and national culture. Host accommodation is available in France and Spain.
Blue Stamp can also provide hotel or hostel accommodation allowing your group to stay together and socialise and can help when trying to arrange cultural visits.
Room sizes can be provided to match your requirements. Staff can be provided shared or single rooms at your request.
We aim to remove the burden on teachers by assigning each student an account on Babel where they will manage their trip by communicating with us directly. Teachers or trip leads have full over-view of this at every step. Check out our Guide to Babel.
Much of what you will be required to do will depend upon your school’s policy. We will help to reduce this workload as much as possible by providing the necessary documents.
It is part of the Blue Stamp philosophy, to reduce the burden on trip leads. With this in mind, we will respond to any queries that come from parents/carers and/or students where it is appropriate to.
We encourage students to be as involved as possible in their trip, developing independence and taking responsibility for their administration and planning. We are happy to speak with students (or parents/carers) to help them at every stage. If there are questions that are better answered by school staff we will advise accordingly.
Yes! We are more than happy to facilitate schools or groups working together. In fact, our unique trip planning platform, Babel, is designed specifically to make managing student data really easy, giving teachers (even at different schools) an overview.
Absolutely. If you have a group and are looking for a tailor-made package, just let us know what you need.
